Residency  •  Day Program  •  Ranch Camp  •  Respite

 


Residency

where does funding for residency come from?

We have three funding sources: Home and Community Based Services (HCS), Intermediate Care Facility (ICF), and private pay.

Is admission based on level of need?

We do not have a specific criteria on a level of need that would exclude someone from admission. It is important for those interested in residency to complete a trial visit. The visit will help the family and the individual to evaluate if the Ranch is the right setting for them.

What happens after an interest form is filled out?

Residency and Day Program – You won't hear any update until there is an opening.  However, we will periodically ask that you update the Day Program Interest Form or Residency Interest Form.

Respite and other programs – You should receive an email or phone follow up within a few days of submitting the form. 

The usual process:

  • Contact – Email or phone contact will be made to let you know there is an opening.
  • Tour – We will set up a time for yourself or loved one to come out to see the Ranch and meet the Ranchers.
  • Paperwork – If the Ranch seems to be a good fit, we will give you an application along with a few other documents that will need to be completed.
  • Trial – After completing the tour and paperwork, a 3-14 day trial is recommended. 
  • Enrollment – Based on the trial, we will notify yourself or your loved one of acceptance.

Back to Residency


Day Program

What days and times is Day Program open?

For individuals who are not residents of Down Home Ranch, Day Program is from 9:00am to 3:00pm Monday through Friday.

What if I need to stay at Day Program from 3:00pm to 5:00pm, is that possible?

It’s based on availability, but 3:00pm-5:00pm can be attended for an additional nominal fee per hour.

When is the Day Program closed?

Day Program is closed on Memorial Day, July 4th and Labor Day. We are also closed for the week of Thanksgiving (Monday through Friday), as well as the week of Christmas until January 2. We are also closed for a week during our bi-annual Down Home Ranch cruise which is typically the second or third week in January.

Do I need to bring a lunch?

You are more than welcome to bring your own lunch everyday. A nutritionally balanced lunch is served at noon Monday through Thursday for $3.00.

How will I know about activity cost?

The individual will be notified the week of for any activities that will have a fee.

How will I pay for lunches and activities?

A bill will be sent each month to the physical or email address on file. If payment is not received within 30 days of the due date, the individual may be discharged from services until payment is received in full.

How is it handled when someone is sick?

If an individual has a fever at or above 100.4 and/or has vomiting or diarrhea, it’s requested that the individual not attend Day Program until symptom free for at least 24 hours. If an illness develops during Day Program, contact will be made with the individual’s responsible party to coordinate pick up.

What happens after an interest form is filled out?

Residency and Day Program – You won't hear any update until there is an opening.  However, we will periodically ask that you update the Day Program Interest Form or Residency Interest Form.

Respite and other programs – You should receive an email or phone follow up within a few days of submitting the form. 

The usual process:

  • Contact – Email or phone contact will be made to let you know there is an opening.
  • Tour – We will set up a time for yourself or loved one to come out to see the Ranch and meet the Ranchers.
  • Paperwork – If the Ranch seems to be a good fit, we will give you an application along with a few other documents that will need to be completed.
  • Trial – After completing the tour and paperwork, a 3-14 day trial is recommended. 
  • Enrollment – Based on the trial, we will notify yourself or your loved one of acceptance.

back to day program 


Ranch Camp

Can Ranch Camp accept payment from a waiver program, insurance, general revenue or other third party payers?

Yes! Down Home Ranch is willing to contract and accept payment from 3rd party payers (responsible entities).

We have contracted with many Local Intellectual Development Disability Authorities (LIDDAs) and private residential providers.

If the responsible entity would like to pay once camp is completed, a Authorization Letter or Letter of Guarantee must be submitted with the camper's application.

For questions about contracting, please email us at [email protected]

As of 2019 many Texas IDD waivers will no longer allow for respite funds to be used at camps that are not accredited by the American Camp Association (ACA).

Ranch Camp is NOT an accredited ACA camp. We are currently working towards accreditation but do not expect the process to be completed until 2022 or beyond.

Can a special diet be accommodated at Ranch Camp?

We can accommodate mostly medically necessary diets. Review page #7 of the Ranch Camp Application, under the heading Eating/Diet for more information. 

We aren’t able to ensure a sterile environment from wheat products for those with Celiac disease.

Is the camp staff trained to work with this population?

At Down Home Ranch, we hire only those that are passionate and excited about working with individuals with a variety of cognitive and physical disabilities. All camp staff have been interviewed, passed a background check and are certified in CPR. Along with this, all counselors are required to attend training which addresses various aspects specific to Down Home Ranch Camp.

Can I use a Letter of Authorization or Letter of Guarantee?

Yes! There are organizations and programs that will scholarship or pay for camp. If the entity would like to pay once camp is over, the Ranch needs a letter showing this information.

For those using medicaid waivers, please review the FAQ related to this topic.

What’s the weather like?

Texas summers are full of sunshine. The average highs get into the 90s and the lows into the 70s. Adequate amounts of shade, water and breaks will be allowed to ensure the safety of your camper.

Can I send letters to my camper?

Everyone loves getting mail. If you would like to send your camper an email, we will pass those along to your camper before the next meal time. Please send your email to [email protected] and in the subject line please make sure your camper’s name is there (For example: Hello Mary Sue).

What if my camper gets homesick

It's not unusual for campers, especially those away for the first time, to feel a bit homesick at first. Most get over it quickly and go on to have a wonderful time. We provide structure and keep campers busy from the moment they arrive, which helps to shift their focus away from home to new friends and having fun. In the rare instance that a camper is truly struggling, we will contact you.

Can my child attend Ranch Camp if they are under 18 years old?

Currently, Ranch Camp is only open to people 18 years of age and older. For a list of overnight camp options for campers under the age of 18, please check out these resources:

What should my camper bring to camp?

Once your camper’s application is accepted, we will send you a link to the Camper Information website, where packing lists and other helpful documents can be accessed.

What is the staff-to-camper ratio?

There is one full-time counselor for every 5 campers, then several layers of support staff to help that counselor.

Back to Ranch Camp 


Respite

Can Down Home Ranch accept respite funds from waiver programs?

Yes, since Down Home Ranch is a provider of HCS, we meet the requirements of many Texas waiver programs to provide respite services. Send us an inquiry to find out more [email protected].

What is the criteria for respite?

The criteria is the same as outlined for our residency program http://www.downhomeranch.org/our-programs/residency/

When does respite typically occur?

Respite is based on availability. A respite stay can start any day of the week. Each situation is unique and we are willing to be flexible to meet your needs.

Can the Direct Support Professionals (direct care) be trained on medication administration?

Yes, if the individual has a nurse in their waiver program who determines a task may be delegated to our trained staff.

How are meals taken care of during respite?

When staying in the group home or the independent setting, breakfast and dinner are included at no cost. These meals are balanced and approved by a dietician in most instances.  While attending Day Program a hot lunch is served at no cost Monday – Thursday. Lunch on Friday is typically a packed lunch or item purchased during a shopping trip.

What happens during the weekday?

The first day on the Ranch, the individual will choose what courses, clubs and skills training they want to participate in during their stay; there are a lot of options to choose from. Check out the Day Program site http://www.downhomeranch.org/our-programs/day-program/ and recent newsletters http://www.downhomeranch.org/news-and-events/newsletters/ to learn more about our programming.

What happens during the weekend?

Each week there are activities planned for the weekend that can include baseball games, Special Olympic events, shopping trips, etc. If respite occurs over the weekend the individual will select activities that are of interest to him/her.

If there are activities, how are those paid for during a respite stay?

The individual will need to bring spending cash with them during their respite stay. Typically $20.00 – $50.00 is enough to cover any entry fees and shopping trips. If additional money is needed, a phone call will be made to the responsible party to confirm a dollar amount that can be disbursed to the individual. The responsible party will be billed along with any administrative cost incurred.

How is it handled when someone is sick?

If an individual has a fever at or above 100.4 degrees and/or has vomiting or diarrhea, it may be requested for the individual to return home.

If paying privately, how should I expect to be billed for respite?

Payment must be received before respite begins. Refunds will only be given if canceled 30 days before the start of respite. A partial refund may be given in the event of an illness that requires the individual to return home.

Back to Respite